Finance·Polls every 168h

AI SaaS subscription audit that finds every recurring charge in your Gmail.

Weekly Gmail scan for SaaS renewal receipts. Claude aggregates spend by vendor, flags likely duplicates and price hikes.

How Pilotran works

7-day free trial · card required after day 7 · cancel anytime

What a real run looks like

$847 in SaaS spend audited this week — 1 price hike flagged.

Weekly Gmail scan pulled 12 SaaS receipts. Aggregated by vendor and flagged Figma's 22% price bump (above your 15% threshold). Filed everything to your Notion ledger.

notion

📊 SaaS audit — week of Sep 8 *Total: $847.42 across 12 vendors* Biggest lines: • Figma — $180.00 (Team plan, 12 seats) ⚠️ *22% hike from $147.60* • Linear — $216.00 (Standard, 8 seats) • Notion — $128.00 (Plus, 16 seats) • Sentry — $89.00 (Team, monthly) • AWS — $73.19 (usage-based) Duplicates suggested: • You seem to pay for both Loom Business ($30) and Vimeo Pro ($20). Consolidate? All rows appended to your Notion SaaS ledger. Total tracked YTD: $8,214.

How this workflow runs

Under the hood — the exact prompt Claude sees

Extract SaaS-subscription info from this receipt email. Reply with JSON only: {"is_saas_receipt": boolean, "vendor": string, "amount": number, "currency": string, "billing_period": "monthly"|"annual"|"other", "seat_count": number|null, "is_price_hike": boolean, "hike_pct": number|null, "category": string, "reasoning": string}. Flag is_price_hike=true only if the email itself references a previous price and the increase exceeds {{hike_threshold_pct}}%. If the email isn't a SaaS receipt, set is_saas_receipt=false and leave other fields with sensible zeros. Email: From: {{email_from}} Subject: {{email_subject}} Body: {{email_body}}

What you configure

Fields you provide once.

Claude uses these on every run — set them during activation.

Notion SaaS ledger database ID (optional)

text

Flag price hikes above (%)

numberrequired

Gmail query for receipts

text

(subject:(receipt OR invoice OR subscription OR renewal)) newer_than:7d

Frequently askedQuestions about SaaS Subscription Audit

How long does it take to set up SaaS Subscription Audit?

About 60 seconds. Connect Gmail, fill in the plain-English fields the template asks for, and hit Activate. Pilotran runs the workflow once against sample data so you can see what Claude does before it touches your real accounts.

Can I edit SaaS Subscription Audit after activating it?

Yes — pause, edit the prompt, tweak the fields, or delete the workflow at any time from your Workflows page. Paused workflows keep their run history and can be resumed later.

Which AI model runs my workflow?

Every workflow uses Anthropic's Claude by default. On any paid plan you can add your own Anthropic or OpenAI API key and pay providers directly for unlimited runs — Pilotran only meters when it's on our shared credits.

Does Pilotran train AI models on my data?

No. Your workflow data is only used to execute the workflows you activated. We do not train models on your data or share it with third parties.

What happens if a run fails?

Pilotran's Failure Doctor auto-explains what broke (bad credentials, invalid input, provider rate limit, etc.) and suggests a fix. Failed runs don't disappear — you can retry any run from the Runs page.

Guides for this workflow

Guide

How to audit your SaaS subscriptions with AI (from Gmail receipts).

Comparing tools?

See how Pilotran stacks up on this kind of workflow versus Zapier, n8n, Make, Relay and Gumloop.

Start your trial

Activate SaaS Subscription Audit in one click.

7-day free trial · $0 today · cancel any time from Settings before day 8.

Browse templates Start free trial

Finance·Polls every 168h

AI SaaS subscription audit that finds every recurring charge in your Gmail.

Weekly Gmail scan for SaaS renewal receipts. Claude aggregates spend by vendor, flags likely duplicates and price hikes.

How Pilotran works

7-day free trial · card required after day 7 · cancel anytime

What a real run looks like

$847 in SaaS spend audited this week — 1 price hike flagged.

Weekly Gmail scan pulled 12 SaaS receipts. Aggregated by vendor and flagged Figma's 22% price bump (above your 15% threshold). Filed everything to your Notion ledger.

notion

How this workflow runs

Under the hood — the exact prompt Claude sees

What you configure

Fields you provide once.

Claude uses these on every run — set them during activation.

Notion SaaS ledger database ID (optional)

text

Flag price hikes above (%)

numberrequired

Gmail query for receipts

text

(subject:(receipt OR invoice OR subscription OR renewal)) newer_than:7d

Frequently askedQuestions about SaaS Subscription Audit

How long does it take to set up SaaS Subscription Audit?

Can I edit SaaS Subscription Audit after activating it?

Yes — pause, edit the prompt, tweak the fields, or delete the workflow at any time from your Workflows page. Paused workflows keep their run history and can be resumed later.

Which AI model runs my workflow?

Does Pilotran train AI models on my data?

No. Your workflow data is only used to execute the workflows you activated. We do not train models on your data or share it with third parties.

What happens if a run fails?

Guides for this workflow

Guide

How to audit your SaaS subscriptions with AI (from Gmail receipts).

Comparing tools?

See how Pilotran stacks up on this kind of workflow versus Zapier, n8n, Make, Relay and Gumloop.

Start your trial

Activate SaaS Subscription Audit in one click.

7-day free trial · $0 today · cancel any time from Settings before day 8.

Browse templates Start free trial