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HR·Manual trigger

AI new hire onboarding that spins up the full runbook from one Slack message.

Manual trigger with a new hire's start date and role. Claude produces a week-by-week onboarding plan in Notion and posts a welcome to Slack.

How Pilotran works

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What a real run looks like
30-day plan for new hire Priya created — team welcome posted to Slack.
Manual run for Priya Menon starting Sep 22 as Senior Product Designer, reporting to Lena. Notion got the week-by-week plan; #team got a warm intro.
notion
🗓️ Onboarding plan created — Priya Menon (Sr Product Designer) *Week 1 — Access + context* • Day 1: Laptop + accounts (IT) • Day 1: 1:1 with Lena, workspace tour • Day 3: Read design principles doc + brand book • Day 5: Shadow a customer call with Sam → Deliverable: notes doc summarising what you observed *Week 2 — Product deep dive* • Design review of core surfaces (Lena) • Meet with eng leads (Marcus, David) • Owner of one small polish item → Deliverable: pick your first ship *Week 3 — First contribution* • Own the mobile nav refresh • Design crit with team → Deliverable: shipped or in review *Week 4 — First meaningful ship* • Ship mobile nav refresh + retro with Lena → Deliverable: retro doc + first-30-days reflection 💬 Slack post to #team: > Please welcome Priya Menon, joining next Monday as Senior Product Designer on Lena's team. If you see her in Slack this week, say hi.
How this workflow runs
Press enter or space to select a node. You can then use the arrow keys to move the node around. Press delete to remove it and escape to cancel.
Press enter or space to select an edge. You can then press delete to remove it or escape to cancel.
Under the hood — the exact prompt Claude sees
Design a 30-day onboarding plan for {{hire_name}} joining as {{role}} on {{start_date}}, reporting to {{manager}}. Reply with JSON only: {"weeks": [{"week": number, "focus": string, "tasks": [{"task": string, "owner": string, "day": number}], "deliverable": string}], "welcome_message": string}. Rules: (1) 4 weeks; (2) week 1 is 'access + context', week 4 is 'first meaningful ship'; (3) welcome_message is a warm 2-sentence Slack post naming their role and their manager, no emoji-spam.
What you configure

Fields you provide once.

Claude uses these on every run — set them during activation.

Notion onboarding database ID
textrequired
Slack webhook (team channel)
textrequired
New hire name
textrequired
Role
textrequired
Manager
textrequired
Start date (YYYY-MM-DD)
textrequired
Frequently askedQuestions about New Hire Onboarding Flow+
How long does it take to set up New Hire Onboarding Flow?+

About 60 seconds. Connect Slack, fill in the plain-English fields the template asks for, and hit Activate. Pilotran runs the workflow once against sample data so you can see what Claude does before it touches your real accounts.

Can I edit New Hire Onboarding Flow after activating it?+

Yes — pause, edit the prompt, tweak the fields, or delete the workflow at any time from your Workflows page. Paused workflows keep their run history and can be resumed later.

Which AI model runs my workflow?+

Every workflow uses Anthropic's Claude by default. On any paid plan you can add your own Anthropic or OpenAI API key and pay providers directly for unlimited runs — Pilotran only meters when it's on our shared credits.

Does Pilotran train AI models on my data?+

No. Your workflow data is only used to execute the workflows you activated. We do not train models on your data or share it with third parties.

What happens if a run fails?+

Pilotran's Failure Doctor auto-explains what broke (bad credentials, invalid input, provider rate limit, etc.) and suggests a fix. Failed runs don't disappear — you can retry any run from the Runs page.

Comparing tools?

See how Pilotran stacks up on this kind of workflow versus Zapier, n8n, Make, Relay and Gumloop.

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AI workflow automation on autopilot. Pick a template, connect your apps, let Claude do the rest.

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