HR·Polls every 30 min

AI job application screener that filters Gmail resumes and drafts replies.

Every 30 minutes, screen application emails against your job description. Filed to Notion; top scorers get a courtesy draft reply.

How Pilotran works

7-day free trial · card required after day 7 · cancel anytime

What a real run looks like

Candidate scored 9/10 — courtesy reply drafted.

Application email with a resume attached, screened against the Senior Backend Engineer JD. Score cleared the threshold (8), so a Gmail draft was created and the row landed in Notion.

gmail

Candidate: Marcus Reyes Score: 9/10 Summary: 7 years backend (Python + Go), led payment reliability at Notion, shipped high-scale queue infra. Strong communicator based on writing samples. Top skills: Distributed systems, Postgres, Kafka, Go, incident review Reasoning: Directly matches "reliability + queue depth" from the JD. Level lines up with Senior; company history suggests he'd land soft. One concern: no mgmt experience — flag if we're actually hiring for a lead. 📧 Draft reply (in your Gmail): "Hi Marcus — thanks for applying to the Senior Backend Engineer role. Your background at Notion caught our eye. We'd love to set up a 30-min chat this week. Are Tues/Wed afternoons workable?"

How this workflow runs

Under the hood — the exact prompt Claude sees

You are an experienced recruiter. Screen the attached resume against this job description and reply with JSON only: {"score": number (1-10), "summary": string, "top_skills": string[], "reasoning": string, "candidate_name": string|null}. Job description: {{job_description}}

What you configure

Fields you provide once.

Claude uses these on every run — set them during activation.

Notion candidates database ID

textrequired

Job description

textarearequired

Draft a reply when score >= (1-10)

number

Reply template (optional)

textarea

Thanks for applying — we'll be in touch shortly.

Frequently askedQuestions about Job Application Screener

How long does it take to set up Job Application Screener?

About 60 seconds. Connect Gmail, fill in the plain-English fields the template asks for, and hit Activate. Pilotran runs the workflow once against sample data so you can see what Claude does before it touches your real accounts.

Can I edit Job Application Screener after activating it?

Yes — pause, edit the prompt, tweak the fields, or delete the workflow at any time from your Workflows page. Paused workflows keep their run history and can be resumed later.

Which AI model runs my workflow?

Every workflow uses Anthropic's Claude by default. On any paid plan you can add your own Anthropic or OpenAI API key and pay providers directly for unlimited runs — Pilotran only meters when it's on our shared credits.

Does Pilotran train AI models on my data?

No. Your workflow data is only used to execute the workflows you activated. We do not train models on your data or share it with third parties.

What happens if a run fails?

Pilotran's Failure Doctor auto-explains what broke (bad credentials, invalid input, provider rate limit, etc.) and suggests a fix. Failed runs don't disappear — you can retry any run from the Runs page.

Guides for this workflow

Guide

How to screen resumes with AI (and still send humane replies).

Comparing tools?

See how Pilotran stacks up on this kind of workflow versus Zapier, n8n, Make, Relay and Gumloop.

Start your trial

Activate Job Application Screener in one click.

7-day free trial · $0 today · cancel any time from Settings before day 8.

Browse templates Start free trial