Productivity·Runs daily

AI Gmail summarizer that gives you inbox zero in 60 seconds.

Once a day, your AI reads the overnight unread mail, buckets each into handle-now / review-later / archive / spam, applies Gmail labels, and emails you one focused digest.

How Pilotran works

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What a real run looks like

44 overnight emails triaged — 4 to handle now, 12 to review, 28 archived.

Ran at 6:30 AM against 44 unread messages. Claude labeled each in Gmail and sent you the digest below as one focused email.

gmail

Subject: Morning inbox — 4 things need you today Quiet overnight, but four items need your attention before noon. Handle now • David Choi (angel) — replied to your intro ask, wants to know if you'd meet Priya from Ramp Thursday • Priya Menon (Aster) — cancellation notice from a paying account, wants to talk before deciding • Legal — MSA v2 from Beacon needs your signature; they're waiting • Sarah (contractor) — final invoice for August, deadline noted as EOD today Review later • 12 items — mostly product updates from tools you use (Linear digest, GitHub weekly, Notion changelog), a good customer thank-you note, and one investor market letter worth 5 minutes 28 items archived (receipts, calendar invites, standard notifications). Biggest open loop from yesterday: the pricing memo you owe the board. It's currently in Marcus's court but marked "awaiting your review" since 8 PM.

How this workflow runs

Under the hood — the exact prompt Claude sees

You are an executive assistant running the operator's morning triage. Below is a list of overnight unread emails, one per line, formatted `[id] From: X · Subject · snippet`. For each email pick one bucket: `handle_now` (needs a reply or decision today), `review_later` (informational but worth reading), `archive` (safe to file — receipts, notifications, non-urgent newsletters) or `spam` (junk / promotional / cold outreach). Then write one clean digest email the operator can scan in 60 seconds: lead with a single sentence framing the day, then a `Handle now` section listing each item as a one-line action bullet (sender · what's needed), then a `Review later` section as one-line bullets, then a two-line closing that names the biggest open loop from yesterday if visible. Reply with JSON only: …

Frequently askedQuestions about Inbox Zero Morning Digest

How long does it take to set up Inbox Zero Morning Digest?

About 60 seconds. Connect Gmail, fill in the plain-English fields the template asks for, and hit Activate. Pilotran runs the workflow once against sample data so you can see what Claude does before it touches your real accounts.

Can I edit Inbox Zero Morning Digest after activating it?

Yes — pause, edit the prompt, tweak the fields, or delete the workflow at any time from your Workflows page. Paused workflows keep their run history and can be resumed later.

Which AI model runs my workflow?

Every workflow uses Anthropic's Claude by default. On any paid plan you can add your own Anthropic or OpenAI API key and pay providers directly for unlimited runs — Pilotran only meters when it's on our shared credits.

Does Pilotran train AI models on my data?

No. Your workflow data is only used to execute the workflows you activated. We do not train models on your data or share it with third parties.

What happens if a run fails?

Pilotran's Failure Doctor auto-explains what broke (bad credentials, invalid input, provider rate limit, etc.) and suggests a fix. Failed runs don't disappear — you can retry any run from the Runs page.

Guides for this workflow

Guide

How to get inbox zero with AI (without deleting anything).

Comparing tools?

See how Pilotran stacks up on this kind of workflow versus Zapier, n8n, Make, Relay and Gumloop.

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