Finance·Runs daily

AI invoice chaser that drafts polite overdue-invoice replies.

Daily scan of Gmail for unpaid contractor invoices you owe. Claude classifies age and drafts a status-update or payment-scheduled reply.

How Pilotran works

7-day free trial · card required after day 7 · cancel anytime

What a real run looks like

Invoice #INV-118 flagged 12 days overdue — reply drafted in Gmail.

Inbound from freelance-designer Meera Rao asking about the July invoice. Terms are Net 30; the invoice is 12 days past due. Claude drafted an apology with a specific pay date.

gmail

To: meera@rao-design.example Subject: Re: Following up — invoice #INV-118 Hi Meera, Apologies for the delay on invoice #INV-118 — that shouldn't have slipped 12 days past terms. I've queued it up in this Friday's run (Sept 19) so you'll see it in your account by Monday morning at the latest. Appreciate you following up. If it's not there by Tuesday, please write back directly. Best, Sarah Accounts Payable, Northbeam Studio

How this workflow runs

Under the hood — the exact prompt Claude sees

You are AP at {{your_company}}. This inbound email is likely a contractor chasing an invoice. Reply with JSON only: {"is_chase": boolean, "invoice_number": string|null, "days_overdue": number|null, "suggested_reply_subject": string, "suggested_reply_body": string, "reasoning": string}. Our standard terms are {{payment_terms_days}} days. If overdue, apologise briefly and give a specific-date commitment. If not overdue, confirm receipt and payment date. Signed from {{responder_name}}. If the email isn't an invoice chase, set is_chase=false and leave reply fields empty. Email: From: {{email_from}} Subject: {{email_subject}} Body: {{email_body}}

What you configure

Fields you provide once.

Claude uses these on every run — set them during activation.

Your company name

textrequired

Your standard payment terms (days)

numberrequired

Responder name

textrequired

Gmail query for invoice emails

text

subject:invoice newer_than:14d

Frequently askedQuestions about Contractor Invoice Chaser

How long does it take to set up Contractor Invoice Chaser?

About 60 seconds. Connect Gmail, fill in the plain-English fields the template asks for, and hit Activate. Pilotran runs the workflow once against sample data so you can see what Claude does before it touches your real accounts.

Can I edit Contractor Invoice Chaser after activating it?

Yes — pause, edit the prompt, tweak the fields, or delete the workflow at any time from your Workflows page. Paused workflows keep their run history and can be resumed later.

Which AI model runs my workflow?

Every workflow uses Anthropic's Claude by default. On any paid plan you can add your own Anthropic or OpenAI API key and pay providers directly for unlimited runs — Pilotran only meters when it's on our shared credits.

Does Pilotran train AI models on my data?

No. Your workflow data is only used to execute the workflows you activated. We do not train models on your data or share it with third parties.

What happens if a run fails?

Pilotran's Failure Doctor auto-explains what broke (bad credentials, invalid input, provider rate limit, etc.) and suggests a fix. Failed runs don't disappear — you can retry any run from the Runs page.

Guides for this workflow

Guide

How to chase overdue invoices with AI — without sounding like a bot.

Comparing tools?

See how Pilotran stacks up on this kind of workflow versus Zapier, n8n, Make, Relay and Gumloop.

Start your trial

Activate Contractor Invoice Chaser in one click.

7-day free trial · $0 today · cancel any time from Settings before day 8.

Browse templates Start free trial

Finance·Runs daily

AI invoice chaser that drafts polite overdue-invoice replies.

Daily scan of Gmail for unpaid contractor invoices you owe. Claude classifies age and drafts a status-update or payment-scheduled reply.

How Pilotran works

7-day free trial · card required after day 7 · cancel anytime

What a real run looks like

Invoice #INV-118 flagged 12 days overdue — reply drafted in Gmail.

Inbound from freelance-designer Meera Rao asking about the July invoice. Terms are Net 30; the invoice is 12 days past due. Claude drafted an apology with a specific pay date.

gmail

How this workflow runs

Under the hood — the exact prompt Claude sees

What you configure

Fields you provide once.

Claude uses these on every run — set them during activation.

Your company name

textrequired

Your standard payment terms (days)

numberrequired

Responder name

textrequired

Gmail query for invoice emails

text

subject:invoice newer_than:14d

Frequently askedQuestions about Contractor Invoice Chaser

How long does it take to set up Contractor Invoice Chaser?

Can I edit Contractor Invoice Chaser after activating it?

Yes — pause, edit the prompt, tweak the fields, or delete the workflow at any time from your Workflows page. Paused workflows keep their run history and can be resumed later.

Which AI model runs my workflow?

Does Pilotran train AI models on my data?

No. Your workflow data is only used to execute the workflows you activated. We do not train models on your data or share it with third parties.

What happens if a run fails?

Guides for this workflow

Guide

How to chase overdue invoices with AI — without sounding like a bot.

Comparing tools?

See how Pilotran stacks up on this kind of workflow versus Zapier, n8n, Make, Relay and Gumloop.

Start your trial

Activate Contractor Invoice Chaser in one click.

7-day free trial · $0 today · cancel any time from Settings before day 8.

Browse templates Start free trial