Sales·Polls hourly

AI cold email personaliser that writes one-to-one openers from HubSpot.

Every hour, pull new HubSpot contacts and draft a personalised opening line + full cold email as a Gmail draft.

7-day free trial · card required after day 7 · cancel anytime

What a real run looks like

Cold email drafted in Gmail — opener references their new pricing page.

New HubSpot contact: Sarah Kim, Head of Ops at Ledgerly. Claude noticed Ledgerly shipped a new pricing page last week and led with that instead of a generic "saw you're at Ledgerly."

gmail

To: sarah@ledgerly.example Subject: The pricing page update — quick thought Hi Sarah, Saw Ledgerly moved to usage-based pricing last week. That's a big lift for the ops team — invoice reconciliation for usage models is where things quietly get expensive. We help ops teams cut invoice-processing time by 70% by having Claude match receipts to the right vendor and flag anomalies before month-end. Would 15 mins next week be useful to compare notes? Best, Pavan Opener reasoning: Ledgerly's own blog post from Sept 5 announced the pricing shift. Referencing it lands warmer than a generic role-based opener.

How this workflow runs

Under the hood — the exact prompt Claude sees

You are a senior SDR writing from {{sender_name}}. Draft a cold email to {{contact_name}} at {{company_name}}. Pitch: {{product_pitch}}. Tone: {{tone}}. Rules: (1) opener must reference something specific about {{company_name}} — role, product, recent news — no generic 'noticed you're...'; (2) body under 80 words; (3) end with one soft CTA (15-min call). Reply with JSON only: {"subject": string, "body": string, "opener_reasoning": string}. If you don't have enough context to personalise honestly, say so in opener_reasoning and keep the opener generic. Contact: {{contact_name}} ({{email}}) Title: {{title}} Company: {{company_name}} — {{website}}

What you configure

Fields you provide once.

Claude uses these on every run — set them during activation.

Your name

textrequired

One-sentence product pitch

textarearequired

We help ops teams cut invoice-processing time by 70%.

Tone

selectrequired

Lookback (minutes)

number

Frequently askedQuestions about Cold Email Personaliser

How long does it take to set up Cold Email Personaliser?

About 60 seconds. Connect Hubspot, fill in the plain-English fields the template asks for, and hit Activate. Pilotran runs the workflow once against sample data so you can see what Claude does before it touches your real accounts.

Can I edit Cold Email Personaliser after activating it?

Yes — pause, edit the prompt, tweak the fields, or delete the workflow at any time from your Workflows page. Paused workflows keep their run history and can be resumed later.

Which AI model runs my workflow?

Every workflow uses Anthropic's Claude by default. On any paid plan you can add your own Anthropic or OpenAI API key and pay providers directly for unlimited runs — Pilotran only meters when it's on our shared credits.

Does Pilotran train AI models on my data?

No. Your workflow data is only used to execute the workflows you activated. We do not train models on your data or share it with third parties.

What happens if a run fails?

Pilotran's Failure Doctor auto-explains what broke (bad credentials, invalid input, provider rate limit, etc.) and suggests a fix. Failed runs don't disappear — you can retry any run from the Runs page.

Guides for this workflow

Guide

How to personalize cold emails with AI (without templating).

Comparing tools?

See how Pilotran stacks up on this kind of workflow versus Zapier, n8n, Make, Relay and Gumloop.

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